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Encode questions and answer options

Why coding questions and answers is important and how to do it

Sanne Willekens avatar
Written by Sanne Willekens
Updated over a week ago

Custom questionnaires are a powerful way to capture data from patients or care team members in the care flow. In addition to asking the right questions, it is important that questions and answers use the right coding.

Coding can be relevant when using standardized clinical terms and give more meaning to the data you are collecting, making sure the collected data adheres to a specific registry, standard outcomes set (like ICHOM), or research protocol. Coding also helps to make data analysis easier.

Finally, throughout your flow you use data points to configure conditional transitions. Coding form names, questions, and answers allows you to easily find the data points for your conditional logic.

In short, coding helps to build better care flows and ensure high data quality.

How to encode a form

  • Create or Open a form

  • Click on "Settings" at the top of the page. The form settings page will open. In the text field you can define a form key. The form key is saved automatically.

You can find this key when configuring transitions and in the data catalog.

How to encode a question

  • Create or Open a form

  • Create or select the question for which you want to set the question key for.

    • On the right side, the settings menu for this specific question appears. Enter the desired question key in the "Change question key" text field.

    • The question key is saved automatically.

You can find this key when configuring transitions and in the data catalog.

How to change the value of answer options

Only the value of the answers to a Singe select and Multiple select questions can be set or changed. When selecting a question the default coded answer values are shown in the column before the answer label.

By default numerical answer values are shown, but you can simply switch to text values in the right hand menu. Numeric values remain a practical choice, especially for calculations, text values offer more detailed and descriptive options for answers.

⚠️ You can only change the value type of your options once. Should you need to switch back, a new question must be added to your form. This is done to maintain the integrity of your question data types and avoid breaking changes in your care flows.

Click the value column and you can change these values according to your needs. The new values are saved automatically.

πŸ‘€ tip: click the πŸ”ƒ import/export answers button to easily copy and paste text/answer values in bulk

NOTE: Yes / No questions are automatically encoded as TRUE and FALSE.

Read more about managing data points and coded values in the data catalog.

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